Front Desk Coordinator
Hours: Mon-Fri 830a-5p
Position Summary: We are seeking a highly organized and detail-oriented Front Office Coordinator to join our dynamic team at Eclipse Staffing and Security. The ideal candidate will be responsible for front office operations, providing administrative support to ensure efficient day-to-day functions. This role involves reviewing applications, assisting with new hire onboarding, data entry, and serving as the first point of contact for incoming calls and inquiries.
Key Responsibilities:
- Front Office Management:
- Greet visitors, clients, and staff warmly and professionally.
- Answer and route incoming calls, addressing inquiries promptly.
- Maintain a clean and organized reception area.
- Hiring and Onboarding Support:
- Review new job applications to ensure they meet company standards and requirements.
- Verify proper identification and necessary documentation for new hires.
- Facilitate new hire orientations, providing essential information and support to onboard staff effectively.
- Uniform and Office Supply Inventory:
- Track and monitor office supplies, placing orders as necessary.
- Monitor supply list on Sharepoint.
- Maintenance of laundry.
- Organization and Documentation:
- Maintain accurate employee files, ensuring compliance with company and legal requirements.
- Prepare and distribute correspondence, memos, and other documents as needed.
- Update and maintain accurate records of employee schedules, shifts, and availability via company staffing software
- Monitor and maintain all social media platforms and communications.
Qualifications:
- Proven experience in a receptionist, administrative, or HR support role, preferably in a staffing or events-related company.
- Strong organizational skills and attention to detail.
- Excellent communication skills, both verbal and written.
- Proficiency with scheduling and office management software.
- Ability to multitask and handle a fast-paced work environment.
- Friendly and professional demeanor with a commitment to providing exceptional service.
Requirements:
- Must be available for major events including Indy 500 Race, outside of office hours.